Why Do Users Often Need To Convert EDB Files To PST?

Grasp Facts
By -

The most common reason is to backup Exchange server data. Because PST files are the cheapest and safest format for taking backups. Here are some more common reasons:

convert EDB files to PST

  • In order to restore corrupted or deleted mailboxes.
  • To recover data after any unexpected server failures.
  • Migrating to Office 365 or Outlook.
  • For reducing the mailbox size.
  • To improve the performance issues of the Exchange server.

Easy methods to convert EDB files to PST 

In this article, we are going to describe both manual and automated methods. Automated tools are quite reliable and easy to use. But manual methods don't guarantee a successful migration and quite difficult for a beginner user.

That's why we recommend you keep a backup of your data before you start converting your Exchange EDB files.

Using the Exchange Admin Center (EAC)

Actually, EAC provides a built-in feature to export your data in PST format. Here is how to use the feature:

First, login to your Exchange Admin Center.

login to your Exchange Admin Center

At the left sidebar, click on the “Permissions” tab, and then click on “admin roles.” From the drop-down menu list, select “Recipient Management,” and at the top, click on the “Plus” icon.

Recipient Management

Now, a pop-up window will appear. Here, enter your name in the “Name” field. Then, under the “Roles” section, click on the “plus” (+) icon.

pop-up window will appear

After you click on the plus (+) icon, an options list will appear. Here, select “Mailbox Import Export” and click on "Add." Then, simply save it.

Mailbox Import Export

Now, from the left sidebar, go to the “Recipients” tab and click on the “Mailboxes” option. Select the mailbox that you want to convert to PST.

Select the mailbox that you want to convert to PST

Click on the “three dots” icon to find more options. Then click on “Export to a PST file.”

Export to a PST file

Afterwards, click on “Browse” and select the mailbox that you want to export.

click on “Browse” and select the mailbox that you want to export

Then specify the location path where you want to export the PST file.

specify the location path where you want to export the PST file

Lastly, choose a mailbox and click “Finish.” In this mailbox, you will receive an email whenever the export process is successfully completed.

you will receive an email whenever the export process is successfully completed

Export EDB to PST using the ExMerge tool.

Basically, the ExMerge tool was quite popular with the older version of the Exchange server (up to Exchange 2003). But from 2007 to later versions of the Exchange server, the ExMerge tool wasn't available.

However, if you are using the older version of Exchange Server, you can follow the below steps to export your EDB files: 

  • On your device, navigate to the location of “exmerge.exe” and click on it to run the tool.
  • Select the “Extract data from an Exchange server mailbox” option and click next.
  • Enter the necessary credentials and connect your Exchange server.
  • After that, select the mailbox that you want to export.
  • Provide a location where you want to save the exported PST file.
  • Lastly, it will take a few moments to finalize the export process. Whenever the export is complete, it will save your mailbox data in PST format at your given location.

Using the EDB to PST Converter

Actually, whatever the manual methods you use for exporting your Exchange EDB data to PST, all methods are quite complex. Besides, you must have technical knowledge.

That's why we prefer using the Regain EDB to PST Converter software. Without any technical knowledge, with this tool, you can convert multiple EDB files to PST in a few clicks.

To use the tool:

  • Just purchase and install the tool. You can also try out the trial version, which offers you the ability to export 30 folders for free.
  • After installation, click on “Browse” and add the EDB files that you want to export.
  • Then, when it completes the scanning process, choose the format in which you want to convert your files. In this case, we are choosing “PST.”
  • Lastly, it will save the converted PST files to your given location.

Benefits of using the EDB to PST converter 

  • It saves both your time and effort.
  • You don't need to have technical knowledge.
  • A bulk conversion option is available.
  • With zero percent risk, securely convert your data.


When you are looking for a free and manual method to export your Exchange EDB file to PST, we recommend that you use the Exchange Admin Center. Because here you don't need to execute critical commands as you need to execute on the Exchange Management shell.

Otherwise, for a smoother and more automated conversion, you should go for any EDB to PST converter. In other words, we will strictly suggest that you keep a backup of your data before performing any kind of conversion.

Author Image

Editor at Grapfacts
Anna Wilson, a Digital Marketing Expert and editor at Graspfacts, specializes in Digital Marketing and Google Adwords. I love to write on technology topics and share my expertise with large audience.


Post a Comment


Post a Comment (0)